Ginning ERP

Ginning-ERP Software is a user-friendly ERP management system for the Cotton Ginning and Pressing Industry, which brings enormous efficiency and value addition to the customers in the face of the stringent guidelines of the Government of India, the voluminous and redundant book-keeping and the stiff competition in the Cotton Ginning Industry.

The solution incorporates a wide range of modules, which support activities such as: Financial accounting, Payroll management, Inventory control, Purchase and Logistics, Sales and Distribution, Cotton Ginning and Pressing, Machinery maintenance, Bale management, Quality control, Statutory/MIS reporting and Integration with weighbridge, Barcode devices, Quality devices etc.

Core Modules
  • Application Manager
  • Accounts Management
  • Inventory Management
  • Purchase Management
  • Sales Management
  • Production Management
  • Quality Management

Value-Added Modules
  • Payroll Management
  • Bale Management
  • Maintenance Management
  • Job Work Management
  • Job Processing Management
  • Custom Field Creator
  • Contract Management

Value-Added Services
  • Weighbridge Integration
  • Barcode Devices Integration
  • Quality Devices Integration
  • Customer Relationship Management
  • Supply Chain Management

Features
  • Browser-based software (Thus eliminate software installation on desktop client systems) which enable users, the system independent seamlessly access

  • Anywhere, anytime access to critical decision-making reports like cash/funds flow, stock status, outstanding payables and receivables etc

  • User-friendly interfaces with report-to-report and report-to-form drilldown functionality

  • Customizable user-wise toolbars for frequently used menu options

  • Unique form and report toolbars respectively for easy to learn/use by application users

  • Data export from application reports to desired output file formats like MS office documents, PDF etc

  • Customizable internal/external report formats like Slips, Bills/Invoices etc

  • Dynamic filters on report generated / preview data for selection of required report fields in sequence and specifying extra conditions

  • Financial data integrated with Payroll, Inventory, Purchase, Sales and production modules.

  • Easy integration with electronic Quality Instruments, Weighbridges and Barcode Printers & Scanners

  • Configurable application modules to fulfill business requirements / demands

  • Concurrent user licensing for addition of user licenses as and when required

  • Own and Third-party (CCI, NAFED etc) stock receipts, production, shipments are maintained separately

  • Data maintenance in multiple companies, branches and financial years

  • Application users with assignment of security roles / privileges

  • Configurable tax groups for different types of purchases and sales with relevant tax authorities

  • Item-wise tax rates maintenance for purchases and sales respectively

  • Maintenance of chart of General ledgers (Accounts), Branch-wise subsidiary ledgers(Sub-Accounts)

  • Daily financial statements like Cash Book, Bank Book, Day Book, Journal Register etc

  • Periodical consolidated and branch-wise financial statements like Account copy, Trail Balance, Profit & Loss, Balance Sheet, Cash flow, Funds flow etc

  • Maintenance of cost centers to recognize expenditure / profitability respectively

  • Bank reconciliation

  • Fixed assets register with additions, sales, deletions and adjustments entries

  • Configurable fixed assets depreciation methods for monthly / yearly depreciation calculations

  • Statutory reports for Sales Tax, Service Tax, TDS etc

  • Emoluments (Allowance and Deductions) master and Emoluments configuration like % on Basic, Fixed amount for all employees, Employee-wise fixed amount, PF and ESI calculation etc

  • Staff and worker masters and also monthly leaves and attendance data maintenance

  • Maintenance of Employee historical data like Increment, Promotion, Demotion, Retirement, Termination etc

  • Calculation of monthly salaries and wages

  • Overtime, Bonus and Arrears calculations

  • Periodical reports like Payslips, Salary and Emolument Statements and Annual Emolument Statement etc

  • Statutory reports for Form-16, PF, ESI etc

  • Easy integration with Punching Machines, Bio-Metric devices etc

  • Categorization of stock items for business / functional needs

  • Branch-wise item stocks maintenance in Stores/Warehouse/Godowns and Lots

  • Item data maintenance with re-order quantity, re-order level(min quantity), Multiple units and Base Analysis values for each item respectively

  • Capture of stocking item transactions with multiple units

  • Configurable analysis specifications (quality parameters like Span Length, Micronaire value, Uniformity Ratio, Bundle Tenacity, Trash & Maturity, Moisture etc) for items and slabs for rebate / premium calculations

  • Stock transactions like Receipts/Receipt Returns, Shipments / Shipment Returns, Issues (Consumption) / Issue Returns, Excess / Write-off Adjustments, Transfers, Conversions of stock to different packing items and converting an item to another items based on quality parameters etc.

  • All standard inventory valuation methods like WAR, FIFO, LIFO etc

  • Daily, monthly and yearly Stock Status Statement with detailed and summary option

  • Periodical Store, Lot and Item-wise Stock Statements

  • Item Stocks with and without packing weight

  • Item and agent-wise purchase commissions configuration

  • Item-wise and expense-wise expenditure statements

  • Periodical purchase agents commission statements

  • Orders and Invoices for purchase of items and services

  • Secret sampling system with barcode assigned to samples of Seed Cotton

  • Purchase remittance preparation with reductions / premiums on Span Length, Uniformity Ratio, Moisture, Maturity, Trash Content, Micronaire and Tenacity etc respectively

  • Pending purchase orders and receipts statements

  • Payables and Aged Payables Statements for creditors and purchase invoices

  • Daily, Monthly and Yearly Item-wise Purchase Statements and Average Rate Statements

  • Options for On-holding Purchase Invoices and Inactivation of Creditors

  • Complete or Partial Payments for Purchase invoices

  • Item and agent-wise Sales commissions configuration

  • Item-wise and expense-wise sales expenditure statements

  • Periodical Sales agents commission statements

  • Orders and Invoices for sales of trading items

  • Pending sales orders and shipments statements

  • Receivables and Aged Receivables Statements for debtors and sales invoices

  • Daily, Monthly and Yearly Item-wise Sales statements and Average Rate Statements

  • Options for On-holding Sales Invoices and Inactivation of Debtors

  • Complete or Partial Receipts for Sales invoices

  • Maintenance of Processing charges and preparation of Processing bills for CCI, NAFED etc

  • Batch-wise production for analyzing yield and wastages

  • Separate Batches for Own and Third-Party cotton processing

  • Batch and Plant production statements

  • Maintenance of Bill of Material/Kitting items like Bales, Plastic Packing, Iron Packing etc

  • Ginning Outturn, Seed expected, Weight Loss and Process Loss calculations and Statements

  • Maintenance of Bale samples and their quality parameters respectively

  • Maintenance of Seed Cotton and Bale Samples and acknowledge the respective analysis specifications (quality parameters like Span Length, Micronaire value, Uniformity Ratio, Bundle Tenacity, Trash & Maturity, Moisture etc)

  • Integration with quality testing devices will result to fetch the quality parameters automatically for the given samples

  • Can maintain multiple iterations of quality testing for each sample and average values of final quality parameters are obtained

  • Auto transfer of the quality parameters of the respective samples to the source transaction

  • Marking of Bales with Station, Season, Press Mark, Quality, Lot, Press Registration No, Bale No, Quantity and dimensions (LWH) of bale etc

  • Assigning Barcode/RFID to Bales for easy tracking

  • Bale Movement Statements

  • Search and tracking of Bales through barcode, RFID or Bale Serial number

  • Indent/Spare Specification form

  • Machinery masters with log books

  • Preventive maintenance schedules and alerts for Machinery maintenance dues

  • Auto updating of machine consumptions to log books

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